Executive Assistant

Seeking a ROCK STAR Executive Assistant that will work directly for the CEO of an amazing contractor in Beaufort County.
 
JOB DUTIES:

• Perform Office Administrative Duties directly for the CEO
• Manage the CEO's schedule & keep him on point with all meetings and other obligation
• Organize Project Managements tasks using Gantt Charts & Timelines
• Be able to take a high volume of information then sort it, parse it and prioritize
• Must be proficient in Microsoft Office Suite software: PowerPoint, Excel, Word, Outlook
• Perform financial related duties as needed
• Take meeting notes for CEO and share with the team
• Place orders with distributors and vendors and then seeing them through until delivery
• Be the liaison between the CEO and company departments
• Invoicing clients
• Interact with clients on AR matters
• Perform basic accounting duties to assist the Bookkeeper and CPA
• Work with the service team to improve processes
• Work on getting all clients on electronic payment
• Download invoices from vendors and collaborate with bookkeeping
• Ensure expenses are billed back to clients
• Work with insurance company to obtain certificates of insurance

• Minimum of 5 years as a Professional Administrative Assistant
• Minimum of 2 years in an Executive Assistant role (preferred)
• Must be proficient in Office Administrative duties
• Must be proficient using the following software programs: PowerPoint, Excel, Word, Outlook, Gantt Charts, Finance software
• Highly Organized
• Scheduling
• Ability to thrive in a fast-paced environment, computer savvy, picks up things quickly and can think outside the box
• Prompt and professional
• Desires long-term career opportunity
• Must be trustworthy and used to handling confidential information

• Monday – Friday 8AM – 5PM

• $16.00/hr. - $22.00/hr. DOE